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Grants Manager/Development Associate

Full-time; Benefits Eligible

As a member of the Philanthropy team, the Grants Manager/Development Associate works closely with the Executive Director, Director of Philanthropy & External Relations and the Board of Trustees’ Development Committee to advance the Biggs’ institutional goals for fundraising. Specifically, the Grants Manager/Development Associate is responsible for the grant management process, including research, writing, submission, monitoring and reporting. Additionally, the Grants Manager/Development Associate provides project management support for institutional development projects, including two annual fund drives.


• Research and identify sources of support and proactively seek new opportunities.
• Develop grant proposals based on the museum’s operating and program funding needs and as aligned with the criteria of funding agencies.
• Oversee the facilitation of grant proposals, including assembling research, data collection, writing, budget information and supporting materials.
• Prepare grants proposals, online applications, letters of intent, concept papers, reports, follow-up letters, thank you letters and other grant-related documents as required.
• Provide grant editorial assistance and application guidance to curators.
• Identify grant/donation reporting requirements and coordinate the execution and submission of interim and final reports. Produce grant tracking reports for budget management purposes.
• Maintain the grants management calendar and prepare for bi-weekly internal grants management meetings.
• Assist the Director of Philanthropy & External Relations with fundraising efforts and development operations.


• Minimum of three years’ comprehensive experience in a non-profit development operation, preferably in an art museum or cultural institution in the Mid-Atlantic region.
• A Bachelor’s Degree in a related field.
• Demonstrated success in grant writing and reporting for both government and private foundations.
• Up-to-date knowledge of corporate, foundation and government grant making sources
• Value diversity and inclusion, and the ability to work across teams and engage a variety of stakeholders.
• Strong, analytical, organizational and decision-making skills with a high attention
to detail.
• Enthusiastic self-starter with ability to work independently with moderate
• Excellent time-management skills to handle a variety of assignments simultaneously under a variety of deadlines and other constraints
• Flexibility and the ability to make thoughtful independent decisions in a fast-
paced environment.
• Persuasive and articulate communicator and active listener with strong written and presentation skills.
• Excellent relationship-building skills, both externally and internally, and the ability
to effectively represent the museum in all venues.
• Proficiency in the use of Microsoft Office (Word, Excel, Power Point, Outlook),
Email (Constant Contact) and CRM (Donor Perfect and Agile) databases is
• The ability to travel both locally and regionally.

The standard work schedule is Monday – Friday from 9 AM – 5 PM. The nature of this role requires flexibility with the ability to adjust on short notice. While 35 hours per week is the norm, additional work hours may be necessary to meet the requirements of this job position, which could encompass evening hours and weekend work. The responsibilities and required interactions of this position are not conducive to virtual work arrangements.

The work environment characteristics described here are representative of those a Grants Manager/Development Associate encounters while performing the essential functions of the role:
Climate controlled art museum with display galleries, standard offices, museum shop, and other non-public spaces. Work is performed primarily indoors and occasionally outdoors at the museum, however there will be occasions where work is performed outside the museum in public spaces such as restaurants and event venues plus private homes, offices and meeting rooms.
While performing the duties of this job, the employee is frequently required to receive oral and written instructions in English and to clearly communicate in English in
person, over the telephone, through email and through other electronic means. The employee is required to move about their work area, between galleries and storage areas, ascend and descend stairs; and stand and/or sit for extended periods of time. The employee is occasionally required to lift, drag and/or move up to 15 pounds unassisted. The employee is required to identify, observe, and assess visually and comply with Museum health and safety-related protocols.
Reasonable accommodations may be made to enable qualified individuals with a disability to perform the essential functions to the extent the Biggs may do so without undue hardship. The term “Qualified individual with a disability” means an individual who with or without reasonable accommodation can perform the essential functions of the position.

The preceding job description has been designed to indicate the general nature and essential functions and responsibilities of work performed by the employee in this job position. It may not contain a comprehensive list of all duties, responsibilities, and qualifications required for this role. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

The annual salary for this position is $45,000/year. The Museum provides a comprehensive program of benefits that include:

• Paid time-off and holidays
• Medical, dental & vision insurance
• Life, AD&D, Short Term/Long Term Disability insurances
• Retirement savings program with Museum match.

We are a progressive, equal opportunity employer and all candidates are encouraged to apply. Please send a cover letter plus your resume to Sandra James
(, Director of Philanthropy and External Relations.
Please note “Grants Manager/Development Associate” in the subject line.